Completion grant at ILOS

Table of Contents

• Guidelines for Completion Grant at ILOS
• Planning a completion grant at ILOS
  • 6 months prior to submission
  • When the content of the contract is ready
  • At the latest 2 months prior to submission
• Operating funds

Guidelines for Completion Grant at ILOS

1. The completion grant candidate and the Department of Literature, Area Studies and European Languages, ILOS, prepares a plan for the completion grant. The plan contains information on teaching and other tasks and is sent to the Faculty of Humanities two weeks before the candidate's thesis deadline.

2. The required duties for completion grant candidates are distributed as for an associate professor : 47 % of the time for research, 47 % for teaching and pedagogical training, and 6 % for administrative duties. If the teaching described in the before mentioned plan doesn't match these percentages, the Department may require the completion grant recipient to take on additional teaching obligations during the course of the completion grant period. ILOS will make sure that the duties the candidate is asked to undertake are academically relevant and aimed to develop their competence. Examples of duties that may be included in the scheme can be found in HF¡¯s guidelines for the scheme.

3. The teaching duties are divided into four main categories: lectures, seminars or group-teaching, supervision and exam assessments. The distribution is agreed individually between the PhD candidate and ILOS, for example in accordance with the candidate¡¯s previous teaching experience. Candidates may also perform relevant administrative work by separate agreement.

4. The ordinary rates for the preparation and implementation of teaching, including supervision and assessment work, are applied in accordance with Guidelines for the practice of the required duty provisions at ILOS. The completion grant candidates are credited with two extra full hours of preparation for each hour (single session) of teaching. Supervision should be primarily at bachelor level.

5. When assessing exams for the first time, the candidate should not work on their own, but together with an experienced examiner.

6. The candidate should not be given teaching tasks for the period running from the announcement of the subject for the trial lecture until to the completed disputation.

7. The research carried out during the completion grant period is intended to increase the candidate¡¯s broader research competence. If the candidate so wishes, he/she can ask for a meeting with the PhD-leader and/or Head of Research to discuss what might be good and realistic objectives for the research due to be carried out during the scholarship period. This research should be specified as concrete tasks, and registered in the the plan for the completion grant.

8. All completion grant holders should have a mentor at ILOS. The mentor will be appointed at the start of the completion grant period.

Planning a completion grant at ILOS

6 months prior to submission

• The PhD candidate gives due notification of whether he or she plans to apply for the completion grant.
• The PhD candidate submits an application for admission to the course in basic educational competence.

• We start the work on the developing a plan for the completion grant period. This is done in three stages:

1. The PhD-candidate and supervisor conduct a mapping of the candidate¡¯s competencies with a view to the teaching part of the completion grant period. Focus should be on the question: which subject area(s) and themes or topics is the candidate qualified to teach? It is not necessary to identify specific courses this mapping exercise, but the candidate may put forward specific requests or wishes. In cases where it is relevant, completion grant holders may be given teaching in another department at the Faculty of Humanities, and it is important to note that the teaching experience should be broad-based, go beyond the candidate¡¯s own field of research and preferably be situated at the bachelor level.

2. The overview competencies that the candidate and supervisor have worked out is sent to the Administrative Head of Studies at ILOS. The administration then works out a plan for the teaching in dialogue with the candidate. This teaching plan should be included in the overall plan for the completion grant period, together with other activities/research.

3. The overall plan for the completion grant period is sent to the PhD-leader and PhD-advisor at ILOS for final approval. This must be done no later than 2 weeks before submission of the thesis.

Operating funds

As a completion grant candidate, you receive NOK 20 000,- in operating funds per year. At ILOS, it is also the case that the operating funds are at your disposal for as long as you are employed with us. By agreement with the financial officer, you can save operating funds from your normal scholarship period and use them when you are a completion grant candidate.