Register information about a core

Where can you edit core information and settings? 

Core admin has access to the editing page for the core (Core Settings) she is responsible for by either of the following ways.

1. When only your core is selected, click Edit Core button on the Dashboard. 
2. When multiple cores are selected, click Cores in the navigation menu to open Core Selection page, find a core to edit, then click the Core Settings (a wheel icon) on a core card (Cards view), or click the number in the # column (Table view).
   

Cost Center and Subproject Number

The core must have a cost center that receives the funds for rental and service offerings to users.

1. Click on the Billing Account tab on the core's editing page.
2. Enter the subproject number in the PROJECT CODE field and the cost center in the COST CENTER field.

When Instrument or Service Has Its Own Subproject

It is possible to set a subproject number (in Norwegian "Delprosjektsnummer") for each instrument and service (Request Type) if they have their own subproject number. However, both (i.e., the subproject number for the core and that for the instrument) must be under the same cost center (in Norwegian "Koststed"). 

Instrument

1. Go to the Instrument Settings page for the instrument you want to edit.
2. On the Resource tab, click Advanced Settings to expand the page and enter the subproject number in the PROJECT NUMBER field.

Service

1. Go to the Edit Request Type page for the service you want to edit.
2. On the Request Settings tab, enter the subproject number in the PROJECT NUMBER field.

Set core admin contact information

Contact information for the core admin must be set on a web page that is open to everyone, so that external users without a UiO Feide account can get in touch.

1. Click on the Landing Page Details tab on the core's editing page.
2. Enter the core admin's contact information in one of the two Core Staff fields in the Location section.
   • It is up to each core which field to use.
     • Plain text field
     • Field with multiple formatting options, including the ability to add text links or images.
   • If the rental place/lab has its own workflow, the contact information for those responsible for further communication between the core admin and the relevant parties should be provided.
3. Check the Open to Public checkbox in the Identifiers section.
   • To have the core's information page open to everyone, at least one instrument or service must also be set to "Yes" in the OPEN TO PUBLIC field. This field is found on the Assets tab on the instrument's editing page.

When access to core instruments and services must be restricted to approved users only, please refer to the dedicated instruction (only for special cases). 

Core Settings Tab

When a core is created, the main admin registers the core's essential information on this tab. If needed, the core admin can edit them, but please be aware of the following guidelines:

• CORE NAME: It must follow UiO's naming convention and should be in the format of "[department abbreviation] - [facility name in English]", maximum 65 characters.
• TRAINER EMAIL: When alerts in the Instrument Settings page are set to send to Core Emails, alerts are sent to the email addresses set here.  
• DEPARTMENT: In case of reorganization or other changes that require the department to be updated, please contact bookitlab-help@usit.uio.no.
• PROJECTS ARE ON FOR ALL SERVICES UNDER THIS CORE: Unless all services under the core can be used and booked free of charge for everyone, this must be enabled.

Navigation tab

On Navigation tab, you can disable irrelevant screens to be presented when a user selects only your core.