How to register and edit a room

How to register a room?

1. Click Location Maps on the navigation menu (on the left-hand side of the screen), then Buildings submenu.
2. Click Locations (a wheel icon) at the top-right corner of the Building Map page.
3. Click Building Details meny in the Locations list.
4. Click + Add new room button on the top-right corner. Then an overlay window opens on the right-hand side. 

5. Select a building in the Buidling field, and fill in Room Number and your core in Core Affiliation. If you know that other cores will also use the room, they should be added in Core Affiliation field as well.

   • Buildings name is registered in the format of "[Building code] - [Building name]" that are found on "UiO's Buildings page ". Therefore, often used acronym such as KNH for Kristen Nygaards hus, or OJD for Ole-Johan Dahls hus, cannot be used for search.
   • If the building you are searching for is not found in the BookitLab system, it needs to be registered by Main Admin. Take contact to bookitlab-hjelp@usit.uio.no in that case.

   • If necessary, "Maximum Occupancy" can be also set. "0" means that there is no limit.

   • If two or more instruments are found in one room and "maximum occupancy" is set on the room, the number of users that can book the instruments at the same time is limited to the number set to "maximum occupancy" of the room. For example, if "max occupancy" of Room A is set to 1 and there are Instrument B og C in Room A, it is only one user who can book any of these instruments at the same time. It is possible that one user books both instruments at the same time. However, if one user books only Instrument B, Instrument C cannot be booked by anyone else during the time where Instrument B is booked.

6. Click Save button.

Now the room can be found in the dropdown list of Room field on Asset tab of Instrument Settings page (the page should be reloaded to reflect the change).

How to edit a room settings and information? 

When a core is registered as Core Affiliation of a room, Core Admin of the core can edit the room's settings and information.

1. Go to the building's Building Details page by following the steps 1-3 in #How to register a room? section above.
2. On the row of the room that you would edit, click the three-dots in Actions column (you may need to scroll to the right-hand direction on the page). If you have privilege to edit, you will see Edit button with a pencil icon.
3. Then you will see an edit page on the right-hand side of the page. Edit the settings and/or information.
4. Click Save button to save the changes.